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David Rae

Spend IT: how to spend your IT budget

Financial Director, 26 Oct 2006

Far from being just a commodity, companies must invest in IT if they want to gain a competitive edge

Three years ago almost to the day, Nicholas Carr rocked the technology world when he wrote an article for the Harvard Business Review which claimed that IT doesn’t matter. His argument? That technology was effectively a commodity, therefore business leaders should look at how to minimise IT spend at all cost. Why bother spending big on something that all your competitors had access to, he asked, if, as a result, it couldn’t provide any competitive advantage.

While I don’t pretend to agree with Carr’s point of view (I believe that business leaders who don’t back substantial investments in IT will live to rue the day), I do think that IT will be provided very differently in the future than it is today.

Large companies should always invest substantial amounts in technology, but if we take on board Carr’s assertions that IT has become so much of a commodity that there is nothing to differentiate it from what your competitors can get their hands on, then there is only one way in which to go: companies must return to the dark days of bespoke software development and the adoption of so-called ‘bleeding-edge’ technologies. Which, at a glance, looks like several steps backwards.

However, the development of common standards are (at least in theory) providing developers with interoperable building blocks that can be used by developers to create their own systems without worrying too much about the underlying interoperability. And adopting bleeding-edge technologies doesn’t have to mean putting your neck, and your company, on the line.

Rather than talented software developers being employed by the large software companies or consultancy firms, there will be room for them to join the corporate world in far greater numbers. It will be a way for larger companies to ensure they stay one step ahead of the competition.

Businesses that operate in technology-intensive industries will always take technology more seriously than those in technology-light sectors. So the banks and large retailers, for example, will spend big on IT – both in adopting new leading-edge systems as well as, in some cases spending substantial amounts on research and development. But the truth is that most companies could benefit from spending substantially more on their R&D efforts.

Admittedly, it’s rather a large leap of faith to back plans to invest substantially in R&D, but, without it, businesses could well be missing out on a massive competitive advantage further down the line.

But the only way that businesses will be able to use technology to their competitive advantage is by unshackling and then boosting the IT department and by encouraging the IT director, or chief information officer, to think creatively about how their department could help the underlying goal of the business.

And this could be in any one of several ways. It could be that employing, or poaching, a hugely talented software engineer is the right decision for the future success of your business. It could be that adopting a few bleeding edge technologies to test their appropriateness to the business and taking the cost on the chin is the way forward. Maybe outsourcing some aspects of your IT, while substantially increasing in-house focus on specific areas, is the right way to go. Whatever the ultimate answer, all have one thing in common – they demand an autonomous, motivated and dynamic IT team to come up with the strategic vision and then make it happen.

Although, in many circumstances, Carr could well be right – some IT needn’t be looked upon as an investment – the key is for companies to highlight which areas of their business can benefit the most from serious investment. This effectively means working out the areas in which technology can do the most to steal a march on the competition.

Tesco, for example, was an early adopter of radio frequency identification tags. It helped it to keep greater control of stock and inventory and, as a result, handed it an advantage over the competition. Those companies that handed their executives a BlackBerry early, would have found productivity improve, which again would have handed them a competitive advantage. Developing a bespoke software package, which is designed to tackle a particular industry-specific issue could well do the same, but to a much greater extent.

It used to be that any right-minded, caring parent would recommend their kids become accountants (those that weren’t clever enough, of course, could always become lawyers) but, nowadays, it might be better advice to recommend they become techies because I can see an explosion in how they are viewed by the corporate world.

At a conference I attended, the argument was put forward that, because information was so central to the business, not only should your CIO have a seat on the board, but the finance director should have a direct reporting line into them.

Now that would be a turn up for the books, if you’ll excuse the pun.

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